“Tourism’s Twelve Step Program”

 

 

Step 1: Read the Agreement in order to make sure your event will qualify for advertising funds.

 

Step 2: If your event qualifies, sign and date the Agreement because you must submit your signed Agreement with your Application.

 

Step 3: Make sure read the time chart below and apply in plenty of time for the Tourism Board approval prior to your event date.

 

Event Date       Application Due Date  Committee Review   Commission Approval

April-June                    January 15               January 15-31                  February

July-September            April 15                    April 15 -30                       May

October-December       July 15                    July 15-31                         August

January-March            October 15               October 15-31                  November

 

Step 4: Call the Tourism office at (270) 765-2175 and tell the Executive Assistant or Executive Director you are applying for special event funds if you have not contacted them already.

 

Step 5: Fill out the Application making sure to thoroughly answer each question. If all parts of the question are not completely answered, the Application will be returned to you. A returned Application might forfeit the request completely due to the timetable for Board review and approval.

 

Step 6: Hand-deliver the Agreement and Application to the Tourism office at 1030 North Mulberry Street, Elizabethtown, Kentucky.

 

Step 7: The Executive Assistant will contact you with the date you are to attend the Special Event Funding Committee review meeting.

 

Step 8: Attend the meeting in order to answer any questions the Special Event Funding Committee members might have regarding your event. A decision will be made at the next scheduled ETCB board meeting, held on the first Wednesdays of the month. You will receive an email or telephone call alerting you of the Board decision.

 

Step 9: Read over the Post Event Report to familiarize yourself with the paperwork requirements. It is much easier if you keep up with invoices and advertisements etc. as you are planning the event instead of trying to find those items after the event.

 

Step 10: If possible, we ask that you use the Questionnaire Form to survey your attendees. The answers will not only help you in planning your next event but will also help us prepare for their return. Then compile the questionnaires on the Compilation Sheet and turn in with the Post Event Report.

 

Step 11: Submit your Post Event Report with all the required invoices and any other required paperwork to the Tourism Office within 45 business days after your event.

 

Step 12: You or a representative of your event must attend the next regularly scheduled Tourism Board meeting in order to have a promotional photograph taken of the check presentation.